More gMail:Sending to Many People

Sometimes we need to send a message to many people,and gmail makes that easy. Here are two situations:

1. Sending the same message to a group of people and respecting their privacy;and
2. Sending the same message with some small changes for each person in a group of people.

Sending the Same Message to a Group of People and Respecting Their Privacy

If you want exactly the same message to go to a group of people,the most important thing to remember is that you don’t want to look (and behave) like an unskilled newbie and share all the addresses publicly. Instead you want to be polite and digitally sophisticated and hide the individual addresses from the group,thus respecting their privacy. Here’s how:

• Go to gmail’s Contacts
  

• Chose the group you are sending to (I’m protecting my and my Contacts privacy by blanking out most of their names and addresses) -

  

• Check off the people you want to send to in the group you chose and click on email -
  

• All the addresses show up in the “To:”field,and if you click on “Send”at this point,everybody will get to see all the other addresses,and that’s considered poor privacy management,so don’t click “Send”yet! Instead copy and remove the addresses and click on “Bcc”(Blind carbon copy).
  

• Paste the addresses into the Bcc field and address the email to yourself,add an informative subject,and hit “Send”. Voila! Privacy respected and many people receive the same message!
  

• More on how to send almost the same message to a number of different people,respecting their privacy and saving yourself time next post!